The landscape of today's work environment is marked by constant multitasking and an ever-increasing emphasis on more and more output. This pushes many 'secondary' tasks to the back-burner, and while this might be fine for a while, these jobs shouldn't stay neglected forever. One crucial, yet often forsaken task is the regular updating of employees' resumes or CVs - an essential component for presenting the best possible image of your business during bids and proposals.
To facilitate and encourage ongoing resume updates, consider implementing the following strategies:
1. Streamline accessibility and editing
Ensure that updating resumes is a seamless process by making them easily accessible and user-friendly. With Flowcase teams don't need to edit any resume formatting, allowing them to focus purely on writing new or updated content. Removing these obstacles and making the process as easy as possible is a key way to enable frequent updates.
2. Set reminders and deadlines
Keep resume updates top of mind by establishing regular reminders and deadlines. Monthly or quarterly prompts serve as effective nudges, and the inclusion of deadlines elevates the task's priority, fostering a sense of urgency among employees. These prompts can be in the form of a calendar invite, that blocks off a specific period of time for these updates. Alternatively, reminders could be automated. For example, you might set up an automated alert from your CRM system that reminds bid teams to update their resume after a deal has been won.
3. Incentivize proactive updates
Leverage the power of incentives to motivate your team. Remind users that those who proactively update their CVs or resumes early are more likely to be put forward for new, exciting projects as they can now prove their expertise in their profiles. Explore creative incentives, such as time off, gift cards, or even lunches for teams that are the most proactive.
4. Provide timely support
Anticipate and address any questions or concerns employees may encounter during the updating process. Establish a responsive support system, possibly through HR, line managers, or a Flowcase champion to provide prompt guidance. A supportive environment ensures that the task doesn't linger in the 'someday' pile due to unresolved queries.
5. Transform updates into celebrations
Elevate the significance of CV or resume updates by framing them as opportunities for employees to showcase their accomplishments. Emphasize that each CV and resume is a platform to highlight the valuable skills and experiences gained within the company and encourage a culture where employees take pride in their achievements. A monthly Slack or intranet spotlight that pulls achievements from the user's Flowcase account can be a subtle, yet effective way of doing this.
Fostering a culture of proactive CV and resume maintenance is pivotal for consistently presenting your business as the most capable option in bids and proposals. By combining ease of access, reminders, incentives, support, and a celebration of achievements, you can motivate your team to embrace the ongoing task of keeping their CVs or resumes up-to-date, ultimately contributing to the overall success of your organization.
